10
G Suite Tips to Work With Remote Teams
1. Hold video meetings and remote events with
team members
If you work on a team that's spread across the globe, Google
Hangouts Meet lets you stay connected from anywhere in the world, at any
time—all from a computer or mobile device. Join a video meeting to brainstorm
ideas, work on team projects, hold virtual events, and more. Now, everyone can
stay in touch without the need for travel and still get the benefit of
face-to-face contact.
2. Give presentations to remote audiences
When you can't meet in person, use Google Hangouts Meet to
present Slides, Docs, and other files in a video meeting. You can even record
video meetings so people in other time zones can watch them later, and turn on
captioning to let people watch without sound.
3. Edit team documents in real time
Editing documents, spreadsheets, presentations, or other files
with your remote team? There’s no need to email files back and forth and deal
with multiple attachments. Use Google Docs, Sheets, and Slides to edit
simultaneously in real time, chat within files, and get targeted feedback using
comments. Changes save automatically, so team members are always accessing the
most up-to-date versions.
4. Store, share, and access team resources from
anywhere in the world
Want an easy way to securely store and share your team’s
resources? Save all your team’s files in one folder in Google Drive or shared
drives, and share them instantly. When someone makes a change, Drive shows you
what files have changed. Team members can securely access the latest files on
any device, at any time.
5. Broadcast the latest information to large
groups or teams
Webpages are an easy way to share information with large
audiences. You can choose your audience and control when updates are released.
To make a set of content available to your organization or the public, build a
Google Sites website and embed Docs, Sheets, Slides, and other files from
Drive. Documents, spreadsheets, and presentations are also important tools for
helping your team stay up to date on information that’s changing by the minute.
A variety of sharing options are available, depending upon the size of your
audience.
6. Simplify communication
with a team mailing list
Need to share the same information with team members across the
globe? Make communication easier by creating a Google Groups email list for
your team. Then, instead of emailing people individually, use the group’s email
address to send status updates and share resources—such as team calendars and
Drive documents—with everyone at once.
7. Coordinate project
plans and schedules
It can be difficult to keep track of team projects and
schedules, especially with changing deadlines and last-minute task additions.
Be better prepared by organizing your team’s work and tracking completion in a
dynamic Google Sheets project plan. Team members across the globe can directly
update their progress in real time, without having to sift through everyone’s
email updates. With everyone accessing and updating the same project plan, it’s
easier to distribute tasks and manage changing schedules. Plus, you can watch
responses appear in real time.
8. Stay organized with
team calendars
When a team is spread across the globe and operating in
different time zones, it’s challenging to organize meeting dates that suit
everyone. With Google Calendar, you can layer your team members’ calendars to
see when everyone is available. You can even create multiple team calendars to
keep track of meetings, trainings, vacations, and more. Now that you know when
people are free, it’s easy to schedule team meetings or events.
9. Empower team members
with project or team rooms
Encourage team members based in different locations to stay
connected by creating a Google Hangouts Chat room. Now everyone can easily
network with each other, share project ideas, exchange thoughts on best
practices, and create a stronger sense of community.
10. Collect information
from team members or customers
Want to gather information from large groups of people, such as
internal teams or external clients? With Google Forms, you can create and
analyze surveys right in your mobile or web browser. Create a customer
satisfaction survey, collect feedback on documents from extended teams, send a
quick opinion poll, and more. Then, you can get notified as people respond, see
survey results, and summarize data with charts and graphs in Forms or Sheets.
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